Schoolpad is a SaaS-based Enterprise Resource Planning (ERP) platform designed to address the complex administrative and operational needs of schools. It serves as a centralized hub, streamlining tasks like fee collection, admissions, inventory management, transport logistics, and academic performance tracking. Tailored for teachers, students, parents, and administrators, Schoolpad simplifies school operations and enhances collaboration among all stakeholders.

Objective

The primary goal of Schoolpad was to create a comprehensive and user-friendly platform that supports day-to-day school management activities while addressing inefficiencies in traditional workflows. The solution needed to cater to a diverse set of users with varying technical expertise, ensuring intuitive interaction and seamless functionality.

Design Breif

Schools face significant challenges with fragmented processes for administrative tasks, often resulting in inefficiencies and errors. Managing fees, admissions, transport, inventory, and student performance requires a unified system that is both scalable and easy to use. The challenge was to design a digital platform capable of streamlining these processes while meeting the unique needs of different user groups, including students, parents, teachers, and school administrators.

Double Diamond Design Process

Discover

To create a solution that effectively caters to multiple user groups, extensive research was conducted. Interviews and focus groups were organized with stakeholders, including teachers, parents, students, and administrative staff. The findings helped shape detailed user personas and workflows. Additionally, an analysis of existing ERP solutions highlighted common pain points, such as lack of integration, poor usability, and limited customization options.

Define

From the research, key insights were synthesized to identify critical needs:

• A transparent and efficient fee collection system.

• Streamlined admissions and enrollment workflows.

• Comprehensive student profiles for academic and attendance tracking.

• Inventory management to optimize resource allocation.

• A transport coordination module for scheduling and routing.

• Analytics and dashboards to enable data-driven decision-making.

Develop

Wireframes and user flows were created to structure the platform’s features and functionality. High-fidelity prototypes were developed to visualize the design, with role-specific interfaces for different user types. Responsive design principles ensured the platform worked seamlessly across devices. Usability testing was conducted with real users, resulting in iterative refinements to improve the platform's functionality and user experience.

Deliver

The final design included a comprehensive style guide, detailed specifications, and a modular architecture to support scalability. Collaboration with developers during implementation ensured fidelity to the design while addressing technical challenges, resulting in a robust and efficient system.